Last updated: July 8, 2018
- Data Collection
Types of Information Collected
Two types of information may be collected through the Website and our Services: Personal
Information and Non-Personal Information.
(a) Information that is publicly available, such as names, addresses, telephone numbers and electronic address when listed in a directory or made available through directory assistance; or
(b) Non-Personal Information (as defined further below).
“Personal Information” is personally identifiable information, such as your name, mailing address, e-mail address, credit card information, birth date and gender. At the time of collection, we will clearly identify the information being collected and the purposes for which it will be used. It is always your choice whether or not to provide Personal Information but if you choose not to provide certain requested Personal Information, in some instances you may not be able to register to use the Website or the Services or be able to access and use them at all. In other instances, your choice not to provide certain other Personal Information may mean that you will not be able to use certain features of the Website or the Services. We may collect Personal Information in respect of the Website through registration processes; communications with you; information downloads; service use; user support; and surveys.
“Non-Personal Information” is information of an anonymous nature, such as the domain used to access the Website, and the type and version of browser or operating system being used by visitors to the Website. Aggregate information, such as demographic statistics of our users (e.g. average age or geographical allocation of our users), number of visitors, what pages users access or visit, and average time spent on the Website is not considered Personal Information.
Similarly, business contact information such as the name, title, business address, e-mail address, or telephone number of a business or professional person or an employee of an organization is not considered Personal Information.
Information Collected About Users
We aim to collect, use and disclose only such information as is required to enable us to manage your account, to provide the Services, to maintain our customer/visitor lists, to respond to your inquiries or provide feedback, for identification and authentication purposes and for service improvement. We will maintain the confidentiality of any contact information you provide to us on signing up for our Services or contacting us with questions or for further information and we will use it only for the purposes for which we have collected it (subject to the exclusions and disclosures we have listed below), unless you agree that we may disclose it to other third parties.
We may collect the following information about you:
- Postal Code
- Phone Number
- Email Address
- Payment card number
- Payment card expiry date
- Purchase history
When you visit our Website, we also collect information about:
- Your computer, including your IP address
- The type of operating system and browser you use
- Your computer’s location
- The pages you visit on our site
- The links you click
Note on Children’s Privacy
The Website and the Services are intended for use by business users.
We do not knowingly collect information about persons under the age of 13. If you think we have collected such information, please contact us and we will remove such information from our systems.
- Data Use
The main reasons we collect information from you are:
- Registration and Credit Verification
- Customer Relationship Management; Customer Service
- Transaction Notifications; Orders
- System Logs
Registration and Credit Verification: In order to order our Services you must provide certain Personal Information to us. If it is a necessary part of any of these transactions, we may disclose your information to another company. For example, when you apply for credit, we may pass on your personal information to a credit reporting agency so we can complete a credit check. We may also pass on your name and address to a courier company to complete a delivery.
Marketing: If you opt-in to receive marketing communications from us, we will keep you up to date on our products and services. You may withdraw your consent to receiving marketing communications from us at any time by following the opt-out instructions in each communication, or by contacting our marketing department at firstname.lastname@example.org.
- Use of Personal Information for Secondary Reasons
We also may use your Personal Information for other, secondary reasons.
|Information Collected||Purpose of Collection|
|To complete a transaction||Marketing|
|Customer Service||Credit Verification|
Does HostedBizz share or disclose user information with any third parties?
We use servers that are located in Canada and accordingly your Personal Information may be available to the Canadian government or its agencies under a lawful order, irrespective of the safeguards we have put in place for the protection of your Personal Information. From time to time we may employ third parties to help us improve or administer the Website and/or the Services (for example, credit reporting agencies). These third parties may have limited access to databases of user information solely for the purpose of helping us to
improve the Website and/or the Services and they will be subject to contractual restrictions prohibiting them from using the information about our members for any other purpose. We may also share information with our business partners which may include software developers, hardware vendors, system integrators, payment processors, other websites that cater to mailing list management or analytics; and other HostedBizz affiliates.
We may disclose your Personal Information to third parties without your consent if we have reason to believe that disclosing this information is necessary to identify, contact or bring legal action against someone who may be causing injury to or interference with (either intentionally or unintentionally) our rights or property, other users, or anyone else (including the rights or property of anyone else) that could be harmed by such activities. We may disclose Personal Information when we believe in good faith that such disclosure is required by and in accordance with the law.
- User Information Protection
The security of your Personal Information is important to us. We use commercially reasonable efforts to store and maintain your Personal Information in a secure environment. We take technical, contractual, administrative, and physical security steps designed to protect Personal Information that you provide to us. We have implemented procedures designed to limit the dissemination of your Personal Information to only such designated staff as are reasonably necessary to carry out the stated purposes we have communicated to you. You are also responsible for helping to protect the security of your Personal Information. For instance, never give out your email account information or your password for the Services to third parties.
- Data Retention
What rights do I have in relation to my information?
You have the right to access the Personal Information we hold about you in order to verify the Personal Information we have collected in respect to you and to have a general account of our uses of that information. Upon receipt of your written request, we will provide you with a copy of your Personal Information although in certain limited circumstances, we may not be able to make all relevant information available to you such as where that information also pertains to another user. In such circumstances we will provide reasons for the denial to you upon request. We will endeavor to deal with all requests for access and modifications in a timely manner.
How does HostedBizz keep my information current and accurate?
We will make every reasonable effort to keep your Personal Information accurate and up-to date, and we will provide you with mechanisms to update, correct, delete or add to your Personal Information as appropriate. As appropriate, this amended Personal Information will be transmitted to those parties to which we are permitted to disclose your information. Having accurate Personal Information about you enables us to give you the best possible service.
- Contacting HostedBizz
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