The True Cost of Lost Data

Setting the budget for your organization’s Disaster Recovery and Business Continuity (DR/BC) strategy should reflect your organization’s tolerance to downtime. Depending on what industry your organization falls into, you may run the risk of being penalized for being non-compliant when it comes to managing your data.

Evaluate what data protection is really worth to your organization

Envisioning the impacts of infrastructure downtime will help to understand the significance of budgeting wisely. These impacts may include:

  • Productivity loss
  • Reputation damage
  • Lost partnerships
  • Drop in sales revenue
  • Disruption to clients services (potentially life-threatening)
  • Regulatory penalties and compliance related issues

Determine the Cost of Downtime

First: Calculate your organization’s hourly downtime cost.

By mapping out your key business elements, you can come to a good understanding of the cost of downtime. This should include:

  • Number of offices locations/ remote shared work hubs
  • Number of employees
  • Average hourly salary
  • Compliance fines associated with downtime

In the case of disaster, without a business continuity and failover recovery plan, employees across the organization will be without access to key business applications. While the organization will continue to operate, system downtime will contribute to significant losses to productivity.


Determine your Organization’s Tolerance to Data Loss

Second: Assess your organization’s unique business and compliance requirements.

What are your downtime tolerances as stipulated by law? Or by your organization’s compliance policies and regulations?

If your organization is in the financial services, healthcare, legal, or government sector, thoroughly examine your regulatory requirements. In Canada, HIPAA and PIPEDA provide specific guidelines about how data must be stored and made available. Your organization must comply with these requirements or run the risk of legal complications.

In addition to regulatory requirements, most organizations have compliance policies to protect digital data. These policies strictly indicate what data retention policies must be in place and are vital to protecting organizational data. File access controls, sharing controls, and retention settings are clearly defined by many laws and specified in compliance policies.

Set your Organization’s Recovery Objectives

A recovery objective can be created based on your organization’s tolerance for data loss and regulatory risk. In the event of a disaster, a recovery objective helps determine required disaster recovery procedures and timeframes.

Recovery Time Objective (RTO) is the maximum permitted time to recover systems after a disaster scenario occurs.

Recovery Point Objective (RPO) is the maximum acceptable data loss recorded by time or the maximum allowed age of the data when recovering a system. RPO has been measured from the time the hosting services became unavailable.

A Disaster Recovery plan will include the RTO and RPO based on the organization’s tolerance to downtime.

Rapid Recovery in the Case of a Disaster

With HostedBizz disaster recovery, your organization will benefit from a cost-effective, right-sized solution that ensures your data is securely backed up and ready for recovery when you need it most. Our experts will work with your team to determine your downtime tolerance, build a solid disaster recovery plan, and help your IT team manage your data protection strategy. We have years of experience with industry data regulations. Your data is important to us. Book a demo of our backup and disaster recovery solutions today.

DR/BC planning ensures that an organization experiences minimal productivity and revenue losses in a disaster. The budget for DR/BC planning must be determined based on the organization’s Recovery Time Objective (RTO) and the Recovery Point Objective (RPO). Perhaps more importantly, a disaster recovery budget should be considered a key to minimizing your organization’s legal and financial risks.

Need help determining your IT infrastructure risk and creating a disaster recovery plan? HostedBizz offers professional services that allow your organization to focus on your core competencies while we focus on your transition to the cloud. Schedule your consultation today.

About Shannon Peck

Hello! I'm Shannon. Nice to meet you. If you're already a HostedBizz partner, we've likely worked together creating custom collateral, or building lead generation campaigns.

I have been working in the tech marketing industry for well over 15 years, and love helping small and medium businesses reach their full sales potential.

To learn more about how I can help you grow your cloud-based offerings, sign on as a HostedBizz partner, and ask to speak with me! If you're already a partner, feel free to reach out. I'm looking forward to chatting!

- Shannon