Office 365 Backup: Is YOUR Business Covered?

 In Hosting

Did you know: it’s your responsibility to backup your Office 365 data?

Your first reaction might be: that doesn’t sound right. Microsoft must do that.

That’s the common misperception about Microsoft’s responsibility to protect and maintain your Office 365 data.

Office 365 backup and disaster recovery

Microsoft Office 365 offers geo-redundancy, which is often mistaken for backup. Geo-redundancy protects against site or hardware failure. It doesn’t backup data.
It certainly doesn’t mitigate the risk of losing access to all your cloud data.

That’s why businesses using Office 365 need to take extra care to backup their data, ensuring it is stored in a separate location. That way, if data is accidentally deleted or maliciously attacked, all is not lost.

With a third party solution, like HostedBizz Office 365 Backup, Office 365 disaster recovery can be quick, application availability will remain high and the business will quickly return to normal operations.


Microsoft Office 365 offers geo-redundancy, which is often mistaken for backup.


That’s why we’ve put together a list of six reasons why backing up Office 365 is critical to data protection in your business.

6 Critical Reasons Why Businesses MUST Backup Office 365 Data

Accidental deletion

Accidental deletion comes in 2 forms: soft delete and hard delete. Soft delete occurs when emptying the Deleted Items folder. The item can still be found in the Recoverable Items mailbox.  A hard delete occurs when an item purged from the mailbox database. Once this happens, the item is totally unrecoverable.

Retention policy gaps and confusion

The backup and retention policies available in Office 365 are not intended as all-encompassing backup solutions. They hold data for a short period of time prior to deletion, making space for new temporary files.

Internal Security threats

Businesses experience threats posed by their very own employees, both intentionally and unintentionally. In some cases, users unknowingly create threats by downloading infected files or accidentally leaking usernames and passwords to sites they thought they could trust. In other instances, employees strategically delete incriminating content.

External security threats

Malware and viruses, like ransomware, have seriously damaged organizations around the globe. Company reputation, user privacy and customer data is at risk. External threats can sneak in through emails and attachments, and it isn’t always enough to educate users on what to look out for — especially when the infected messages seem so compelling.

Legal and compliance requirements

In the unfortunate instance that legal action is required, you may need to retrieve emails, files or other types of sensitive data. While Office 365 features a Litigation Hold, this feature isn’t a robust backup solution that complies with all legal requirements.

Managing Hybrid Email Deployments and Migration to Office 365

Organizations that migrate to Office 365 typically need a window of time to transition between on-premise Exchange and Office 365 Exchange Online. That leaves your data exposed for a short period of time during the transition.


You already made a smart business decision by deploying Microsoft Office 365.

Now you need to support that decision with a backup solution that ensures long-term data protection and security.


Eliminate the risk of losing control over your Office 365 data.




HostedBizz Backup for Microsoft Office 365 eliminates the risk of losing access and control over your Office 365 data.

Features Include:

  • Backup for Exchange Online, SharePoint Online and OneDrive for Business
  • Restore O365 emails, calendars and contacts
  • Enable eDiscovery of O365 email archives
  • Protect Exchange and OneDrive Deletions

If your business hasn’t taken action to protect Office 365 contacts, mailboxes, tasks and calendar events – your business data is at risk

Take advantage of 30 free days of HostedBizz Office 365 Backup. Sign-up for a free trial account today!


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